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2012 PrideCommittee Bylaw Changes

2012 Pride Committee Bylaw Changes

This page documents the changes to the Halifax Pride Society Bylaws which will be voted on at 2012 Special General Meeting.

Highlights Of The Changes

Detailled changes are below.

A Short history of the Pride Bylaws

Here are links to the two documents in question:

[Text in square brackets are commentary by DanielMacKay.]

In General

Article One

"Mission & Values" and "Our Pride Values" are now Article 1; previously they weren't in a section.

The definition of Respect no longer includes, "including those who dissent"

Article Two

This Article repeats many definitions of time periods also found in Article 7.

2.1 c)
The AGM must now be held within 45 days of the end of Pride Week; previously it was within two months of the end of the Fiscal Year (which was September 30.) Requirement for 14-day notice has been added.
2.1 d)
The ability to call a Special General Meeting by 25% of the members has been removed.
2.1 e)
Special Resolutions vote percentage has been changed from 3/4 to 2/3, and the ability to vote by proxy has been removed.
2.1 g)
Definition of "Board of Directors" added
2.2
Robert's Rules of Order added [Robert's Rules are American; really they should be using "Parliamentiary Procedure".]

Article Three

This section is new; it defines the name and a few procedures for the Committee.

2008 bylaw 37, the ability to repeal or amend the bylaws themselves, is gone.

3.4
The fiscal year end has been changed from September 30 to August 31.
3.6b
Specifies that the Char or Vice-Chair may create contracts etc. only by resolution of the Directors. 2008 bylaw left room for them to not require it, and for the Directors to appoint anyone else to do it.
3.7
The definition of the Executive Committee has been spelled out and changed from "May appoint" to defining who is on the Executive.

Article Four

This section contains the 2008 bylaws 21 - 30 and defines the Board of Directors.

Item 24 of the 2008 bylaws says that Directors shall hold term of office "for three (2) years"; this is clarified as two. The terms are staggered so that two to six Directors are elected each year.

4.1
Board size has been reduced from fifteen to twelve.
4.5
Removal of Directors: this has been slightly reworded and unlike a Special Resolution, requires a vote of 2/3 of the board of directors, not 2/3 of those present.
4.6 b)
has reduced the number of required public meetings from four to "one or more" between January 1 & Pride Week., and 4.6 c) has added a community meeting in the 45 days between the end of Pride Week and the AGM.

Article Five: Board Officers

This is a reformatted version of the "Roles And Responsibilities Of The Board Of Directors" section from the 2008 document, which had extensive guidelines for all of the Directors' general duties. These are gone, and in fact the 2012 version has no definition for the expectations of a Director.

5.1
Previously Treasurer and Secretary boardmembers could be combined; the new entry specifically says that no one can two hold more than one position.
5.22
Specifies that the Secretary will only give out Society documents by a resolution of the Board of Directors.

2008 Bylaw 42, "The books and records may be inspected by any member before an AGM" is gone.

In general, the roles of the Chair, Vice-Chair, Treasurer, and Secretary, have been written more clearly in prose instead of bullet form. However there is no mention of the roles of the rest of the Directors; the notion of a Member At Large is gone.

The 2008 version had a large section on the responsibilities of the Executive Committee (copied, without changing the name, from NSRAP.) This has been eliminated.

The 2008 version had a notion of a Full Member and Associate Member (who got half a vote at meetings.) The latter is gone. "Associate Member" status was instituted to encourage other community organizations to have a presence at meetings, sort of an outreach to other organizations in the community.

Articles 5.21 and 5.22 etc. should probably be 5.2.1 and 5.2.2.

5:02:4
Auditor: the 2008 bylaws had an extensive section about the Auditor's job; this has been reduced.

In the 2008 bylaws, quorum was defined in one place as five boardmembers, and in others as 1/3; this is now 50%+1 of the Board (not 50%+1 of those present at that meeting.)

Article Six: Members

6.1
Previously membership was defined as having attended two meetings in the previous year OR being nominated at a regular meeting. A member is now defined as a person who has paid their dues, $10 per year, which may be waived "at the discretion of any board member." Memberships must be renewed at least 21 days prior to an AGM.

[This is a very practical move; keeping track of who had attended meetings in the previous 12 months was virtually impossible.]

6.4
Even after resignation, members are still liable for payment "for any assessment or other sum" [What could they possibly mean here?]

Article Seven

The AGM date has been moved up to within 45 days of the end of Pride Week. [In previous years this was unattainable because the expenses and income information was not available in time for the Treasurer to do the report.]

7.1
Adds the appointment of an auditor
7.1 & 7.3
Oddly repeats the date specification of an AGM from 2.1c)
7.2
The number of signatures on a petition to call a Special General Meeting has changed from 25% of members, to fifteen members. The meeting must be held within two months of the petition.
7.4
Repeats the definition of a voting member from 6.3 and specifically removes voting by proxy.
7.6
The number of people required to request a "Poll" has been changed from three to eight. A "Poll" is an official record of how many people voted for and against something. No record of the vote count for resolutions need be kept unless there is a poll.