Halifax Gay & Lesbian Archives are being created by the Atlantic History & Archive network, from posters, ephemera, correspondence, publications and LOTS of other stuff relating to GaeGala, plus a variety of other materials.
The plan is to:
- find a stable archive location,
- accession and create an index of the materials,
- make additions to this system so that accession number can be quoted here as a reference for history research. Clicking on that reference would then link to the accession database to possibly show you the document in question, or tell you where it is and how to get it.
The materials are now safe in a secret location and are not accessible and are being coordinated by RossBoutilier and LynnMurphy.
One name that you'll hear frequently with relation to archives is RobinMetcalfe; people will say, "Robin has everything." Robin's materials are largely not available for casual perusal either.
Database
The database would catalog items (documents, objects, photographs) in various collections. Research in the HistoryProject can refer to items in the Archive by the Accession Number.
Database fields would probably include:
- Collection ID (whose collection are these items in or from?)
- Accession Number (if the items had been previously accessioned, don't change the number - just add the Collection ID)
- Part Number (optional) if the item is in parts. The main number can describe the overall object, there can be further information about each part.
- Date made. This is not a simple date field as it has to accomodate several concepts:
- Exact date
- circa - "circa 1970" "circa May 1970"
- before - "before August 2000", "before 1980"
- after - ditto
- description of the item written in KWIC style
- Physical location of the item
- URL of the item if it's on line
- Medium - 8.5x11 document, other size document, object, photograph, audio recording, video recording etc.
- Named Persons, a list of people related to the thing.
- Notes
- Date Accessioned
- Accessioned By (Editors must log in using a password, this field is automatically filled in from their login information.)
This page is part of the HistoryProject
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