<html>
<body>
                                                                       
<center>Notes of Meeting
<br>Halifax Pride Committee
<br>November 26, 2003
</center>

Board meeting in advance to AGM:
Present: Raymond, Norval, Ed and Dan
 Topic: to approve Tracie Dickey, Jamie-Lee O'Neill, Ian D. Crowe, Calandra Smith, Kirk Lewis, and Wendy Walters as candidates for elections.
</body>
</html>

Norval moved that these people be approved; Ed Savage seconded.  Motion passed.

= Pride 2003 AGM =
==  ==

Present: <insert table here>

Annual General Meeting:

Raymond called the meeting to order at 7:30 and announced the agenda.

Approval of minutes of 2002: 

Motion: Minutes be accepted: Gerry, 2nded by Ed. Motion passed.

Chair's Report: Raymond: A year of firsts: Spring Garden Rd. doubled numbers, half dozen tractor-trailers Acquired and walked a section of the Rainbow 25 Flag.  Regional and national poster campaign (Ambassador in the VW at Spring Garden & Queen); posters went all over the country.   Website was, as always, a major communication tool.  Maurice Michaud was our webmaster for 2003.  Print and electronic media profiled us substantially this year.  First ever queer comedy night.  Two night queer film festival, an art show, and a reception at the Halifax Club celebrating the veterans of the community.  We've received lots of positive feedback from the community which will guide future committees.  Raymond thanked Ross, Norval and Dan, Ed, and Jay for exceptional help during 2003.  Thank you, all.

Ross noted that we have to pass a budget for 2004 as part of being a Society.

Treasurer's Report: we don't own anything.  Organizations owe us about $360; we have about 3600$ in the bank.  We spent 6 or 7000$ more in 2003;  11,000 - > 16,000$ operation in the last year.  Improvement was due to successful sponsorship agreements.

TODO: <Include Income Statement Here>

We didn't sell as many buttons and tee shirts in 2003 as in previous years.  New expenses included regional outreach - sending board-members and the Ambassador to events around the province and the Maritimes.

Insurance companies are backing away for what they will insure: we insure people who are <i>viewing</i> the parade, not for people <i>in</i> the parade.  Somehow we must tell participants that they are participating at their own risk.

TODO: update Society registration

TODO: get inventory of tee-shirts (and buttons)

Motion: to accept the treasurer's report.  Norval moved.  Jerry Lutz seconded.

Ross presented the budget for 2004.  

TODO: include Ross's budget document.  The document changes constantly, but the Treasurer's goal is to make sure we have the $ to pay for the core expenses at all times.  The Treasurer's job is to worry.

Motion: that the treasurer's report and budget be passed.  Ross moved, 2nded by Ed Savage.

Other Board-member:  Norval: Ed got the Spring Garden Road route, starting early in 2002.  It made a big difference to how easily this worked.  Ross reported that Ed was instrumental in getting the Pride Flag up at Sackville Landing.  Ross suggested that we get a flag up in both Halifax and Dartmouth.

Membership Chair: about 200 people on our mailing list; about 140 of them have email addresses; some are missing - will need constant work.

Norval said a few words about sponsorship: when we hear that Pride is too commercial, it's important to realize where that money comes from - primarily from major sponsors.  Fundraising and other efforts are important in terms of being valued and contributing, but they really contribute relatively tiny amounts of money.   It is a balance of doing a big community event, and having that big event paid for.

TODO: get contact info for Ellen Carr from Greg

== Elections ==
Co-Chairs: Dan nominated Greg Nepean, who was the only nominee.
Greg suggested Ellen Carr for Co-Chair.  Discussion of electing Ellen when she wasn't present. Suggestion that we elect her to the Board so that she could be named.  Greg appointed by acclamation.
* Treasurer: Norval nominated Ian Crowe.  Ross seconded.  Ian appointed by acclamation.

Ross suggested that there be a policy of expenditures over a certain amount.  Jerry suggested that Pride might want to consider co-signed cheques.  We could also have a petty cash account with no co-signing, and an account for larger sums.

=== Secretary ===
* Ross nominated Dan.  Dan appointed by acclamation.

=== Board Positons ===
* Events Coordinator: Greg nominated Kirk Lewis.  Acclaimed.
* Marketing Coordinator: Greg nominated Jamie Lee. Acclaimed.
*Public Relations Coordinator: Greg nominated Wendy Walters.  Acclaimed.
*Members at large: Greg nominated Ellen Carr and Tracie Dickie.  Ed nominated Jerry Lutz.  Greg nominated Calandra.  Calandra nominated Kathy Kaulback.  Ross Nominted Ed Savage.  Calendra nominated Colin Quigley, Ross nominated Norval.  Greg nominated Ryan as Ambassador.  Vote.  Slate passed.

Additional members who did not meet the "two meetings in previous year" requirement were voted in by the Board.

== Discussion ==
* Norval introduced the idea of hiring a person via the federal "On Site: Program.  Discussion of how that could work.  There were numerous times in 2003 when a staffperson would have come in very handy.  Norval suggested that with a staffperson, we could have more substantial sponsorship and therefore a bigger event.  Greg suggested that a professional fundraiser could also possibly work.

* Discussion: Dan mentioned that Pride 2004 would coincide with a huge Acadian festival, and a suggested theme of "La Grand Travestie" 

* Ed Savage noted that Sackville Landing needs to be registered.

Greg thanked Raymond for an amazing job last year, and motioned to adjourn.